Taking your conveyancing matters to a digital platform can feel overwhelming. However, with all the changes taking place in the industry, if you want to remain competitive there is more pressure than ever to make the jump.
Luckily, FilePro now offers the entire end-to-end conveyancing program electronically. Through integration with InfoTrack, you can now create PEXA workspaces with pre-populated data through FilePro. And better yet, the process is easier than ever.
Here’s how to get started….
1. Understand what e-Conveyancing actually is
The common misconception is that e-conveyancing is PEXA. But the PEXA platform is only the final step of the e-conveyancing process- the electronic settlement.
From completing a verification of identity, ordering certificates, and even preparing, signing and exchanging a contract, the entire end-to-end e-conveyancing process can now be completed online through FilePro’s InfoTrack integration.
If you’d like to understand the full process in more detail, it’s a good idea to have a look through the eBook: The definitive guide to navigating e-Conveyancing in Australia.
2. Use the tools that make sense for your firm
Every firm is different, with different conveyancing needs. If you don’t need the whole chain of e-conveyancing technology, you can now pick and choose which parts of the process make the most sense to you and your firm.
For example, if you’re looking to reduce paper-work and save time, then you can use an electronic contract, print and sign it, and then use PEXA. It’s not all or nothing, and if any part of the process is more difficult than the paper version, then you shouldn’t use it.
3. Understand the benefits of the tools
The benefits of e-Conveyancing are endless. And if your goal is to simplify your processes and save time, it’s worthwhile taking a moment to understand each feature.
InfoTrack’s eCOS, for example, allows for your contract to be compiled electronically, but printed and signed manually. A benefit of eCOS is that it allows you to compile the entire contract to a PDF in one click. There’s no need to endure the hassle of piecing together contracts from multiple sources, and you don’t have to go anywhere near the scanner! Data-entry errors are reduced, and the process is streamlined. Basically, it’s a huge time saver.
4. Don’t be scared to try it out
Not feeling confident about embracing e-conveyancing? There’s no need to go completely digital all at once. The e-conveyancing tools should simply be used to streamline your existing processes and save time. Test the waters, see what works for you, and what works for your clients. Adopt the processes which make the most sense to you and your firm.
5. User conformity is not required
E-conveyancing is not compulsory for every party, so don’t be put off if others are late to the game. Only the vendor’s solicitor or conveyancer needs to be an InfoTrack client. This is how the InfoTrack system is separate from PEXA, where user conformity is required to complete the process.
Once a vendor’s representative has completed an eCOS, it can then be shared with the purchaser’s representative for electronic sign off. All you need is a valid email.
InfoTrack’s e-Conveyancing tools work seamlessly with FilePro. There are no installation or ongoing fees, and just as with paper conveyancing, most of the costs are disbursements only. The streamlining, time-saving, and flexibility offered through the technology can help increase margins, and levels the playing field for smaller, more regional firms.
And don’t stress, you’re not in it alone. If you ever need help, InfoTrack provides free training and ongoing support for all our services.
About the author
Andrew Wing is the Business Solutions Manager at InfoTrack. Andrew has been working in the Legal technology industry for over 10 years, starting out as a software developer, Andrew now heads up the integration department at InfoTrack. Andrew has completed integration projects for hundreds of law firms across Australia. If you’d like to know more, contact Andrew.